Executive Assistant
- دبي
- دائم
- دوام كامل
- Responsible for the administration of the search process for all team search assignments
- Formatting, editing, proofreading, preparing and transmitting client deliverables
- Maintaining consultant calendar
- Preparing travel itineraries for the consultant, client or candidate in any part of the search process
- Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables and other financial reports
- Creating and maintaining an efficient file management and follow-up system for all search processes
- Maintaining client and candidate communications through scheduling and prioritizing telephone and email communication
- Verifying degrees of candidates
- Consistently building strong relationships and good rapport with candidates and clients
- Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database
- Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading
- Maintaining client, candidate and companywide confidentiality
- Contributing to the team and office by providing reception relief and back-up assistance to other EAs
- May assist with database research and coding of records in collaboration with Associate or Research Associate practice resources
- High school education required; college degree desired
- At least five years of administrative experience in roles requiring strong project coordination
- Demonstrate a business acumen and financial awareness
- Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with proprietary database environments, a plus
- Excellent communication skills—verbal, written and listening
- Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications
- Professional services experience, a plus
- Maintains personal contacts across the internal organization and appropriately shares information.
- Addresses business process issues proactively with other areas, as necessary
- Develops frameworks to assure that “pros” and “cons” are evaluated, key issues are identified and detailed analysis is synthesized
- Sets a personal example of seeking out new and better ways of doing things
- Stays open to new ideas and approaches
- Generates new ideas
- Constantly hones understanding and responsiveness to internal and external client requirements, goals and issues
- Self-confidence and determination
- Manages most situations in a calm, steady, “can-do” manner
- Demonstrates self-confidence; resilient
- Demonstrates a focus on results over time; resourceful, tenacious
- Takes the time to maintain relationships and create new ones
- Manages projects, activities and resources according to search and team strategy effectively
- Sets priorities and reviews progress against goals regularly
- Multitasks effectively and efficiently
- Seeks to adopt best practices to increase effectiveness and organization competitiveness
- Eager to participate in the coaching and mentoring of new employees through formal and informal learning programs and relationships
- Possesses strong personal commitment to quality standards and meeting quality expectations
- Gives constructive feedback and recommends suggestions for improvement, where appropriate
- Generates enthusiasm for Company strategies and key initiatives
- Energizes others with whom he/she is in regular contact
- Available to work Monday through Friday during normal office hours
- Demonstrates strong business ethics (honesty, integrity, confidentiality, discretion) in all situations
- Strong team player
- Maintains composure in fast-paced, rapidly changing environment
- Displays appropriate sense of humor in the workplace
- Flexible to work overtime, when needed