Admin and Business Officer
- دبي
- دائم
- دوام كامل
Admin and Business Officer plans, organizes and coordinates various projects, monitors their progress, and reports outcomes. He/she communicates and collaborates with different teams, provides administrative and operational support to C-suits, resolves issues, and analyzes the market trend.Main responsibilities:
- Coordination - organizing the various parts of an activity to enable collaboration and efficient communication.
- Advisory - giving information or advice or a recommendation about what should be done.
- Assistance - scheduling appointments and meetings, coordinating resources, and assembling appropriate reference and back-up material for all meetings – including meetings set by the Management; scheduling the Chairman meetings with high-level leaders of other organizations, with the appropriate combination of assertiveness.
- Provide executive-level support to the C-level employees with a high degree of initiative, judgement, and discretion;
- Manage a complex schedule and handle frequent reprioritizations that will often require independent decision making. Duties under this include:
- Coordinate travel arrangements: develop itineraries, book flights and hotel
arrangements as needed – including travel schedules;
- Serve as a point of contact for the Chairman and C-suit executives;
- Proactively identify and exercise independent analysis and judgement in prioritizing
- Track the managers project deadlines and needs, while also simultaneously meeting one’s own deliverables;
- Establish and maintain a strong working relationship with the Executive Personal Assistant who coordinates all communication and activities with C-suits.
- Other duties as assigned.
- Master of Arts degree, Master of Science degree, or equivalent degree;
- 5+ years of experience in complex coordination of activities, management, or
- Excellent written and verbal communication skills;
- Ability to work independently as well as collaboratively with colleagues. This includes
contributions to the team’s work;
- Exceptional organizational skills, including the ability to manage multiple tasks and
- Ability to thrive in a fast paced and challenging environment;
- Capacity to think strategically, critically, and respond analytically;
- Ability to edit and format documents;
- Mastery of Microsoft Office suite;
- Flexibility in working with new issues, topics, and approaches.
- Lifting and Carrying: Ability to lift and carry up to 50 pounds.
- Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
- Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
- Focus and Multitasking: Ability to maintain focus and multitask effectively.
- Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
- Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.