Purchasing Assistant
- الإمارات
- دائم
- دوام كامل
- Assist in daily procurement activities and complete administrative procedures for purchase requests and orders.
- Coordinate closely with Receiving and Storeroom teams to verify deliveries and ensure product quality.
- Maintain HACCP and ADFCA standards throughout the procurement and storage process, including proper documentation.
- Assist in handling the procurement of all Food & Beverage and non-food items through approved vendors.
- Establish and maintain strong relationships with suppliers, ensuring compliance with hotel terms and conditions.
- Maintain knowledge of standard specifications and ensure purchases align with operational requirements.
- Expedite delivery of purchase orders and communicate with departments regarding delays or shortages.
- Source alternative products or suppliers when necessary to meet operational needs.
- Prepare and process accurate purchase requests and maintain timely documentation.
- Create price comparison sheets and bid summary reports to support decision-making.
- Maintain and update vendor database with all required documentation and pricing information.
- Continuously seek new vendors and alternative sources to maximize value for money.
- Monitor open purchase orders and follow up to ensure timely delivery and cost efficiency.
- Collaborate with department managers to maintain appropriate inventory levels and prepare relevant reports.
- Demonstrate strong analytical skills, attention to detail, and the ability to meet tight deadlines.
- Experience: Minimum one year's experience in a similar position within the hospitality industry.
- Education: High school diploma.
- General Skills: Must be able to perform job functions with attention to detail, speed and accuracy;
- Technical Skills: Basic math skills; proficiency with computers and other office equipment.
- Language: Required to speak, read and write English, with fluency in other languages preferred.
- Physical Requirements: Must be able to exert physical effort, endure various physical movements throughout
- Licenses & Certifications: None required.