Business Operations Coordinator

BettingJobs

  • أبو ظبي
  • دائم
  • دوام كامل
  • قبل 1 شهر
BettingJobs are working with a well-established B2B service provider who offer tech, marketing, operations and payments solutions that specialise within South-East Asian markets, who are seeking to hire a Business Operations Coordinator to join their office in Abu Dhabi.Responsibilities:
  • Monitor and triage all work-related messages (emails, internal chat platforms like Slack/Teams, etc.) addressed to or involving the CEO.
  • Summarize and report daily activity across internal group chats (departmental WhatsApp, Slack, Telegram, or other team groups).
  • Ensure timely follow-ups on key action items discussed in communication threads.
  • Maintain a log of all inbound/outbound calls, prepare summaries of important discussions, and flag key issues to the CEO.
  • Attend internal meetings with or on behalf of the CEO as required.
  • Take accurate minutes of meetings, track key decisions, and ensure follow-ups with relevant stakeholders.
  • Maintain a centralized task list and update progress of delegated items discussed during meetings.
  • Coordinate scheduling of meetings, manage calendars, and align cross-departmental availabilities.
  • Prepare executive summaries, reports, and briefs for internal and external meetings.
  • Support the CEO in preparing presentations, pitch decks, or strategic memos.
  • Liaise with department heads to ensure alignment on weekly and monthly goals.
  • Act as a confidential liaison between the CEO and senior leadership or external stakeholders.
  • Create daily/weekly dashboards highlighting staff deliverables, missed deadlines, or pending tasks (based on inputs from different teams).
  • Follow up with department leads to close open loops on behalf of the CEO.
  • Escalate unresolved operational concerns with appropriate context.
Requirements:
  • 3-5 years' experience as an Executive Assistant, Business Coordinator, or Communications Manager supporting C-level executives or founders.
  • Strong business communication skills (written and verbal) with excellent summarization and synthesis abilities.
  • Highly organised, reliable, and capable of handling confidential information with discretion.
  • Proficiency in productivity and collaboration tools (Google Workspace, Microsoft Office, Slack/Teams, Trello, Notion, or similar).
  • Ability to multitask across functions and follow through independently in a fast-paced environment.
  • Strong analytical thinking and prioritisation skills.

BettingJobs