Personal Secretary

• Maintain executive s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Excellent in Excel and reporting.

• Proven 3+ years of experience as Secretary or similar administrative role
• Proficient in MS Office & ERP Software
• In depth knowledge of office management as well as technical vocabulary of relevant industry
• Familiarity with basic management research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality

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