Administrative Officer / Coordinator

• Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.
• Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.
• Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
• Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.
• Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.
• Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.
• Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.
• Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.
• Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.

• Possesses a Bachelor's degree in Business Administration or a related field, demonstrating a foundational understanding of administrative principles.
• Holds relevant certifications in office administration or project management, showcasing a commitment to professional development and skills.
• Demonstrates 3-5 years of progressive experience in an administrative role, exhibiting practical expertise and a proven track record of success.
• Has experience in a fast-paced corporate environment, displaying adaptability and the ability to thrive under pressure.
• Exhibits strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), showcasing technical competence and efficiency.
• Possesses excellent written and verbal communication skills, enabling clear and effective communication with diverse stakeholders.
• Demonstrates exceptional organizational and time-management skills, ensuring the ability to prioritize tasks and meet deadlines effectively.
• Exhibits a proactive and detail-oriented approach, consistently anticipating needs and delivering accurate and high-quality work.
• Displays strong interpersonal skills with the ability to build rapport and maintain positive working relationships across all levels.
• Has fluency in English and any other language, reflecting the ability to communicate effectively with a diverse global team.

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