About the FirmWe are a leading international law and professional services firm, providing legal, corporate, and fiduciary services to global corporations, financial institutions, capital market participants, and investment fund managers. With a presence across the Americas, Europe, the Middle East, and Asia, we advise on a range of jurisdictions.We value intelligence, trust, and empowerment. Diversity is central to our success-our people span cultures, languages, and jurisdictions, allowing us to mirror our clients' needs and maintain a global perspective.Role OverviewThe Executive Legal Secretary will join a high-performing team to provide exceptional client service and high-level administrative support to senior attorneys and partners. This role requires discretion, organizational excellence, and a thorough understanding of legal procedures and documentation. Reporting to the Head of Secretarial Services, the Executive Legal Secretary will act as a key liaison between clients, legal professionals, and internal teams to ensure seamless communication and workflow.Key ResponsibilitiesProvide comprehensive secretarial support to senior lawyers, including preparation of standard and complex legal documents (e.g., company formations, board minutes, shareholder resolutions, structured finance documentation, fund documentation, legal opinions, registers of mortgages and charges).Manage filings with internal and external bodies and liaise with registered offices regarding entity filings.Organize documents for government portal submissions and fund terminations, ensuring all procedures, fees, and notices are properly completed.Assist with apostilling and legalization of corporate documents, advising clients and liaising with relevant authorities.Support billing processes, including drafting billing narratives, assisting with collections, and liaising with clients and accounts departments.Handle internal and external communications professionally and promptly.Manage diaries, schedule meetings, prepare agendas, and coordinate logistics.Open, close, and archive client accounts and files using the firm's management systems.Collaborate with the secretarial team, providing cover and support as required.Maintain accurate records and correspondence files.Participate in special projects and perform duties outside normal hours as needed.Qualifications & ExperienceRecognized legal secretarial qualification from a reputable institution.Minimum of 5 years' experience supporting senior professionals in a legal or professional services environment.Strong understanding of legal terminology, procedures, and documentation.Proficient in legal practice management and document management systems.High proficiency in Microsoft Office; familiarity with billing and CRM systems advantageous.Exceptional organizational, time management, and client service skills.High discretion and professionalism.Strong written and verbal communication skills; ability to relate to all levels.Ability to work independently and collaboratively, remain calm under pressure, and adapt to changing circumstances.Detail-oriented, proactive, flexible, and resilient.Willingness to occasionally work overtime and broaden skills as required.FOR MORE INFORMATIONCONTACT Lucy Vincent
