Officer - Human Capital
- أم القيوين
- دائم
- دوام كامل
- Assist in preparing onboarding kits, joining forms, ID card requests, and welcome letters for new joiners.
- Collect, scan, and file employee documents (physical & digital) including passports, visas, contracts, and policies.
- Track pending documentation and follow up with employees to ensure all required information is submitted.
- Enter employee details into the HRMS or spreadsheets for new joiners, exits, and changes.
- Maintain up-to-date logs and trackers for medical insurance, visa status, contract renewals, and leave records.
- Ensure all data is accurate, consistent, and aligned with audit and policy requirements.
- Coordinate with Admin and PRO teams for scheduling medicals, visa renewals, and document pickups.
- Prepare basic HR letters (e.g., address proof, salary certificate) using standard templates under guidance.
- Assist with offboarding tasks such as collecting ID cards, tracking clearance forms, and updating exit trackers.
- Provide logistical support during HR events, townhalls, and employee engagement activities.
- Distribute circulars, announcements, and feedback forms; assist in collecting and compiling responses.
- Organize HR filing cabinets, maintain proper labeling and sorting of employee folders.
- Ensure all employee files are maintained as per the company's audit and compliance guidelines.
- Support the team in preparing for internal and external audits by providing access to documents and records.
- Flag inconsistencies or missing documents to the Executive/Sr. Executive for action.
- Collaborate with cross-functional teams (e.g., Payroll, Admin, IT) for smooth coordination of day-to-day employee services.
- Maintain a helpful and professional approach in responding to staff queries or guiding them on basic HR formalities.