Administrative Assistant

• Maintaining comprehensive and accurate corporate records, documents, and reports
• Performing minor accounting and bookkeeping duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering incoming phone calls in a polite and professional manner and accurately taking messages
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters
• Schedule appointments and maintain calendars
• Collate and distribute mail
• Logging or processing bills or expenses
• Ordering office supplies
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence

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