Personal Assistant | Corporate Services | Financial Services & Transformation
- دبي
- دائم
- دوام كامل
We are seeking a highly organized and detail-oriented Personal Assistant (PA) to provide comprehensive support to our senior leaders. The ideal candidate will possess exceptional organizational skills, be comfortable in a fast-paced senior management environment and demonstrate a high level of professionalism. This role requires managing multiple tasks efficiently while maintaining a positive and proactive attitudeWhat you will do:Agenda Management
- Coordinate and manage the daily schedules of multiple senior leaders with precision.
- Organize and schedule meetings, appointments, and events, ensuring smooth day-to-day operations.
- Prepare senior leaders for meetings, providing all necessary materials and information
- Manage incoming and outgoing communications, including emails, phone calls, and letters.
- Draft, review, and edit correspondence, reports, and presentations with a keen eye for detail.
- Prioritize and respond to urgent communications promptly and efficiently
- Create high-quality documents, reports, and presentations using Microsoft Word and PowerPoint.
- Handle travel arrangements, including booking flights, accommodations, and transportation, ensuring seamless travel experiences.
- Support the team with onboarding new employees, including preparing orientation materials and coordinating initial training sessions.
- Manage office supplies and equipment, ensuring the office environment is organized and well-stocked
- Handle sensitive information with the highest level of confidentiality and discretion.
- Maintain a professional and courteous demeanor in all interactions with internal and external stakeholders
- Proven experience as a Personal Assistant or in a similar role, preferably supporting senior leaders in a corporate or ambassy environment.
- Exceptional organizational and time-management skills, with the ability to multitask effectively.
- Outstanding proficiency in Microsoft Office, particularly Word and PowerPoint.
- Excellent written and verbal communication skills in English; native English speaker is an advantage.
- Strong attention to detail and accuracy, ensuring high-quality work.
- Ability to maintain a positive attitude and work well under pressure.
- Familiarity and comfort with senior management environments.
- High level of integrity and ability to handle confidential information discreetly.
- Flexibility and adaptability to changing priorities and demands.
- Bachelor's degree or equivalent work experience.
- Minimum of 3 years of experience in a similar role.