Human Resources Assistant

BD Select

  • دبي
  • دائم
  • دوام كامل
  • قبل 2 أشهر
Role OverviewWe are seeking, for our client, a detail-oriented and proactive HR Assistant with solid experience operating within a UAE Freezone environment. The ideal candidate will possess at least 6 years of HR experience in the UAE and demonstrate a strong understanding of Freezone labor laws, visa procedures, and HR documentation. Prior experience with Bayzat HR software is a distinct advantage.The HR Assistant will support a wide range of HR functions, including employee onboarding/offboarding, payroll coordination, compliance management, and employee engagement initiatives, ensuring smooth HR operations in line with Freezone regulations.Key Responsibilities
  • Handle end-to-end onboarding processes (offer letters, visa, EID, medical, contracts) per Freezone authority requirements.
  • Organize and conduct employee induction sessions.
  • Manage offboarding including resignation processing, visa cancellations, and end-of-service settlements.
  • Maintain accurate employee records in compliance with Freezone and internal policies.
  • Prepare official HR documentation (NOCs, salary certificates, warning letters, etc.).
  • Respond to employee queries regarding Freezone policies and company procedures.
  • Support monthly payroll processing ensuring data accuracy and timely inputs.
  • Assist in managing employee benefits including medical insurance and leave entitlements.
  • Ensure full compliance with UAE Freezone labor regulations.
  • Liaise with Freezone authorities for all labor, immigration, and governmental processes.
  • Prepare HR reports including headcount, attrition, leave balances, and audit documentation.
  • Maintain HR databases and ensure integrity of employee data.
  • (Advantageous) Operate and update records using Bayzat HR software.
  • Contribute to employee well-being and engagement initiatives.
  • Address staff concerns and maintain confidentiality and professionalism in all employee interactions.
  • Support talent acquisition by screening CVs and coordinating interviews.
  • Assist in organizing employee training and professional development activities.
  • Ensure daily activities are conducted in compliance with company certifications and standards (ISO 9001, Ecovadis), actively supporting their ongoing implementation and maintenance.
Qualifications & Experience
  • Mandatory Expertise:
  • Strong knowledge of UAE Freezone HR procedures, visa processes, and labor laws.
  • Skilled in HR document preparation and employee lifecycle coordination.
  • Minimum 6 years of HR experience in the UAE, with direct involvement in Freezone HR operations.
  • Bachelors degree in Human Resources, Business Administration, or a related field.
  • Skills & Knowledge:
  • Solid understanding of labor laws in UAE free zones and local HR policies.
  • Proficient in onboarding/offboarding procedures, managing employee files and official documents (NOC, certificates, warning letters, etc.).
  • Skills in payroll management, benefits, and leave administration according to Freezone regulations.
  • Proficient in office tools (Word, Excel, PowerPoint) and ability to produce regular HR reports.
  • Excellent communication and interpersonal skills, with a strong sense of confidentiality.
  • Ability to work under pressure, manage multiple tasks simultaneously, and meet strict deadlines.
  • Strong organizational skills and attention to detail.
  • Experience with Bayzat or other HR software.
  • Knowledge of other Freezones (DMCC, JAFZA, etc.).
  • Basic understanding of HR training or development.
  • Proficiency in Arabic (an asset).

BD Select